At MUI, we avoid as much as possible ad-hoc meetings, however, there is still the need to create new ones, e.g. for a new recurring event, or Donut calls. Because we work from different timezones and have differing schedules, new events need to be scheduled on timeslots where all the attendees are available, therefore, we recommend enabling the “Working Hours” feature to help:
https://calendar.google.com/calendar/u/0/r/settings
Per Timezones, you can configure a secondary timezone:
https://calendar.google.com/calendar/u/0/r/settings. It will then look like this:
Benchmark
Click configure your events so that by default, all guests can modify them. This can be checked by default under Event Settings.
It can also be configured on a per-event basis:
Why? It allows people to fix the time/description/else directly instead of having to reach out to you.
We recommend you set your Google Calendar access permissions to "Make available for MUI - See all event details". For example, it's the configuration used by our CEO, it embodies transparency.